February 19, 2018

Things You Should Avoid While Creating Backups

Most of us are not careful enough to create a backup of our system when it is required. Some don’t do it because of laziness or procrastination while others ignore out of sheer negligence. You should take it very serious now when all things are smoothly functioning, if not you might have to go through so many tedious hassles to recover useful data from a broken drive. Ok! With that said, let’s proceed to find out things you should avoid in the process of backup. This is because a good backup determines a good recovery in times of trouble. While preparing for the rainy day, it is important to prepare properly. Now, a quick look at what you should avoid:

Partial Backup
A partial backup is when you decide to only create copies of some files and leave the others. For instance, you might decide to copy and save all the core work files you work with and maybe leave the files on the desktop and documents folder. You might discover later that there were some necessary files within these ignored folders that have been lost in the process due to an incomplete backup. I experienced this some years back, and regretted a lot. Since then all backups have been full and complete.

Irregular Updates
What can one do with an outdated backup piece, this is absolutely irrelevant. Say for example, the last update made to your company’s data was a year ago, and then the server or system crashes. This will mean real big trouble, because all current information about clients, business deals, sales and purchases records will be lost. You will only have the last updated piece which is very obsolete. It is therefore important to regularly update your server or system data on either a daily or weekly basis, depending on the frequency of new data that is added to the system.

Keeping Files Open during Backups
It is not a good practice to keep files open during backup processes; this might hinder the file from being saved along with others. In an organizational setting, it will be a good practice to close financial systems, documents before performing backup – this is the reason why data is saved after working hours. However, there is a software able to save all files on the system even when open during backup operation. You should get an application like that if you want to continue working on files during backup.

Keeping All Backup Copies In-House

This is the greatest error to avoid after backup, because it goes against the essence of system backup. The reason for saving copies is to still have your information available even if your computer is stolen, or there was a fire disaster at home or at the office. Make sure a copy of your cloned data is keep at a remote location outside your premises. This might be difficult to update, but you can use cloud storage facility for this purpose. With a cloud backup regular updates are maintained with files safely kept remotely in the cloud.

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